Run the back office
Keep the routine work moving
Invoices, payment reminders, reconciliations, document handling and routine reporting—kept current without becoming your Sunday job.
Done-for-you business systems · Ireland & the UK
Get back to your actual job.
We take repetitive work off your hands—from invoices and payment tracking to customer follow-ups and lead generation. We work out what should be automated, build it, and keep it running.
This is a service, not another software subscription.
Creating and sending invoices3.5
Chasing customers and payments2.0
Preparing quotes and proposals3.0
Updating spreadsheets and systems2.5
Finding and following up new leads4.0
Given back to you0.0
Fifteen hours a week is nearly two working days. Most owners find those hours in their evenings.
We find the problemWe look at how the work is actually done.
We build the solutionUsing the tools you already have where possible.
We keep it workingNo software handover. No new system to manage.
What we take on
Your business, minus the busywork.
Hand us one process or the whole back office. Either way, we run it. You do not get given a login and wished good luck.
Keep customers moving
Follow up at the right time
Quotes, onboarding, reminders and updates sent when they should be, without relying on somebody remembering.
Find new business
Build a repeatable sales rhythm
Prospect research, lead lists, personalised outreach and a simple process for following up opportunities every week.
Use AI properly
Know what is actually worth changing
We show you where AI and automation will genuinely save time—and where they will not. Then we put the useful parts into practice.
Sometimes the honest answer is that your current setup is fine. We would rather tell you that than sell you something you do not need.
How it works
Three steps. Two of them are ours.
1
You tell us what is eating your week
A short call about the work that keeps slipping into evenings. We tell you plainly whether we can help and what it is likely to cost.
2
We watch how the work gets done
We look at the real process, the people involved and the tools already in use. Nothing changes until we understand it properly.
3
We build it and keep it running
We put the system in, check it regularly and fix it when something changes. If it breaks, it is our problem—not yours.
Client story · Buon Forno
Before
Nearly two days each month spent creating invoices and matching incoming payments.
What Dayjob did
Built a process that creates invoices, sends them and matches payments against the right customer.
Result
The process now runs without the owner having to think about it.
“We were losing the best part of two days a month getting invoices out and matching payments off. Harry built something that does the whole lot on its own. The first month I kept logging in to check it. Now I don't think about it at all.”
Fits around your business
Built around the tools you already use.
Where a simpler solution will work, we will not introduce another platform.
We connect the systems you already rely on, fill the gaps between them and remain responsible for the result.
Who we are
Two people. You deal with both of us.
No account managers and no support desk. The people who understand the problem are the people doing the work.
Harry Gilbert
Business systems & automation
Harry has worked across venture capital, business operations and technology partnerships at bp and ExpectAI. He specialises in turning repetitive business processes into simple systems that run reliably in the background.
Colm McCarthy
Finance & process design
Colm is a trained accountant with experience in CFO advisory at KPMG and PwC. He makes sure the systems Dayjob builds reflect how a business actually operates—and that the numbers remain accurate once they are automated.
Together, we combine commercial, financial and technical experience without the overhead of a traditional consultancy.
Before you call
What people usually ask us.
Do I need to be good with technology?
No technical knowledge is needed. We fit the system around the way you already work and remain responsible for keeping it running.
Will this replace someone on my team?
Usually not. Most customers are already short-handed. We take on the repetitive work nobody has enough time to do properly.
What does it cost?
We agree a fixed price before anything starts. The cost depends on the process, how many tools are involved and whether you want us to keep running it afterwards.
Will you make us change all our software?
No. We use the tools you already have wherever they are suitable. A new platform is only recommended when it solves a real problem.
Talk to a person
What job do you never quite get around to?
Tell us what is taking up your evenings. We will tell you whether it can be handled better—and what it would cost.
Prefer email? Write to hello@dayjob.ie.